Posted by Claire Hatton, Industry Director, Google Australia

(Cross-posted on the Google Australia Blog)

Editor's note: Today's post comes to us from Down Under where a new report from Deloitte Access Economics Australia highlights finds that there is a direct link between workplace IT and employee satisfaction.

In the last few years, forward-thinking businesses have come to the same conclusion: it’s not only perks and pay that matter when it comes to attracting and keeping top talent. Up-to-date IT systems that support and encourage collaboration are also very important.

In the last year we’ve seen companies like Woolworths, Fairfax and Dick Smith move their communication and collaboration software to the cloud. These businesses cite the benefits of being able to have their remote teams work on the same document in real time, have editorial meetings via video conference or give their casual staff access to company updates and videos via their mobile phones.

Today, for the first time, we’re starting to get a clearer picture of the bottom-line benefits of giving employees the kind of IT systems that make them happy and productive. A new report from Deloitte Access Economics Australia now shows a direct link between flexible IT policies and employee satisfaction and retention.

Deloitte’s The Connected Workplace — War for talent in the digital economy shows that:

• Employees who are happy with their workplace IT are one third less likely to leave the company than those who are unhappy. 
• Large companies with 500 employees could save up to $350,000 annually simply by investing in flexible IT policies. Over a ten year period this amounts to $2.6 million. 
•  Similarly, small businesses could save up to $22,000 a year by investing in flexible IT policies.

The Connected Workplace report comes at a time when Australian and New Zealand business leaders are experiencing a critical shortage of skilled employees. According to the Australian Bureau of Statistics, 20% of businesses reported that an inability to find skilled workers within the labour market or within their company was a barrier to innovation.

Deloitte found that the businesses whose employees were most satisfied with their IT policies had a few characteristics in common. They allowed people to bring their own devices to work. They permitted access to social media while on the job. They let them work from home. They encouraged them to use collaborative technology.

The report also found that when people are given the opportunity to use their workplace IT to do personal activities, they spend an equal amount of time at home doing work tasks. So every 30 seconds an employee does something besides work will be balanced out by another half-minute of productivity later in the day.

Around the world, businesses are finding that it pays to be more flexible and let employees collaborate and work in whatever way suits them best. This includes more than 5 million businesses that now use Google Apps for Business to work from anywhere, anytime on any device. Businesses looking to win in the war for talent may find the same.

Posted by Lisa DeLapo, Director of Technology at St. Joseph School

Editor's note: Our guest blogger today is Lisa DeLapo, Director of Technology at St. Joseph School, part of the Roman Catholic Diocese of Oakland. See what other organizations that have gone Google have to say.

Learning shouldn’t be limited to pen and paper, nor the computer lab. Rather than taking tests or filling out worksheets, the 270 students at St. Joseph’s spend most of their time creating projects using digital tools that show off their knowledge. Whether they’re telling stories of famous heroes using Google Sites, making group study guides with Google Forms, or listening to voice comments on their science fair projects in Google Docs, our students learn more from creating than they ever could from only consuming information.

My job as Director of Technology at St. Joseph’s is to make sure our educational tools are available everywhere. We have found Chromebooks to be the perfect tools – they’re portable and easy to use, have a keyboard and a large screen, and are secure. We’re piloting Chromebooks with several teachers now, and soon our entire faculty and staff will use them exclusively. We will also supply carts for the Chromebooks so students in different classrooms can share computers as freely as they swap lunches.

Because our teachers already use the Chrome browser and work largely in Google Apps, moving to Chromebooks has been easy. In addition to Google Apps, we also use Pearson PowerSchool to track grades, test scores and attendance, along with giving us a collaboration platform for parents. Accessing PowerSchool is extremely important but because it uses an older Java technology that is not supported in Chrome, I had to find a way to access it securely and easily from the Chromebook. I found out about the Chrome RDP app by Fusion Labs; it was exactly what we needed.

Chrome RDP lets users connect to any Windows desktop or server directly from within the Chrome browser. Since it uses Microsoft’s native Remote Desktop Protocol, no additional configuration or setup is needed after you install the app. It gives us secure access to PowerSchool and other legacy applications, and it’s straightforward for teachers to use. They download the Chrome RDP app from the Chrome Web Store, open up the app, and enter their login information for secure access to PowerSchool through the school’s firewall.

The introduction of Chromebooks to St. Joseph's has broadened what our teachers and students are able to achieve in the classroom. Chromebooks have helped everyone at St. Joseph’s enjoy the benefits of technology without expensive, complex maintenance. And now our students will have a new outlet for learning that helps familiarize them with technology and what we see as the future of learning.

Posted by Paul Clarke, Director of Technology of Ocado

Editor's note: Our guest blogger this week is Paul Clarke, Director of Technology at Ocado, the world’s largest online-only grocery retailer based in the UK. See what other organizations that have gone Google have to say.


Google Apps allows us to do things our way, wherever and whenever we want. Our staff use Gmail, Google Calendar and Google Drive to stay on top of their day to day work, and Google+ is helping our teams stay in touch, share information and build local communities. Ultimately, all of these tools help to make sure our customers get the groceries they order, on time and in the best possible condition.

But we didn’t stop there. We looked at other ways we could use Google’s technology to help us run our business and started using Google App Engine for building internal applications. For example, we used App Engine to create a new version of our "Where's My Order” application, which our customers will soon be using to find out where their orders are within our production cycle. Once their order is on the road, the integration with Google Maps allows them to see exactly where their delivery van is. So we’re taking what used to be a chore, grocery shopping, and making it a simple experience that you can do from the convenience of your own home, or wherever you may be.



Our most recent project was on Google Compute Engine. Within our warehouses there are certain tasks that are repetitive and arduous for humans to do, like picking heavy six packs of bottled water into customer orders. So our robotics team is developing solutions that use robots to automate these sorts of tasks and thus release staff for other more important work. But these robots need sophisticated 3D vision systems to enable them to see what they are doing. These are very computationally intensive applications and by providing the instantly flexible and scalable computing power to crunch all those numbers, Compute Engine provided the perfect solution. And, we are already using the cloud to store and process some of the huge volumes of data that our business spits out every minute. But with an eye to future growth and international expansion, we have plans to use Compute Engine and Cloud Storage to move other parts of our production systems to the cloud.

So walk into an Ocado warehouse in the future and you might run into a robot if you’re not careful. Like I said, we’re not your typical corner grocery store.

Posted by Pat Doyle, Manager IT, FedEx

Editor's note: Today we announced the availability of the Google Maps Engine API, letting organizations build their own applications on Google’s cloud infrastructure. Hear from guest blogger, Pat Doyle, to find out how FedEx helps its customers locate their nearly 50,000 retail touchpoints on FedEx.com, using Maps Engine.

Delivering packages to almost any location in the world is just another day on the job at FedEx. On average, we ship more than nine million packages daily and guarantee they’ll arrive on-time, at the right place and unharmed. However, our commitment to a superior customer experience extends far beyond delivering packages. To make it even easier for people to find the information they need online, we launched a new store locator site using Google Maps.

Using Google Maps, and more specifically Google Maps Engine, allowed us to completely re-imagine FedEx.com. We turned to Maps Engine because it gave us a powerful platform to build and share our own FedEx maps. By integrating features that so many people use everyday, like Google Street View and driving directions, FedEx.com visitors can easily find the nearest FedEx.

In addition to providing a much easier way to locate us, Google Maps Engine gives us another big advantage: global accuracy and consistency. Central to the cloud-based offering, we can rely on Google’s core infrastructure to host our always-changing and growing database of store information. By hosting attributes, such as street addresses, opening hours, holiday schedules and local pick-up times on Maps Engine, we can update details for nearly 50,000 retail touchpoints in real-time and share this information to FedEx.com visitors within minutes. This helped us replace a patchwork of region-bound store locators with a single, global site.

Posted by Jen Kovnats, Product Manager, Google Maps for Business

Maps tell stories about the world around us. With a single map, an organization can locate underground pipelines, decide on the best place to build their next store, or inform customers about cell phone coverage areas. Today we're announcing the Google Maps Engine API, allowing developers to bring the power of Maps Engine into their own applications.

Maps Engine lets organizations use Google’s fast and reliable cloud infrastructure to layer their data on top of a Google Map and share their custom-made Google Maps with employees, customers or the public-at-large. At the push of a button an organization can share their maps internally or publish them on the web, making it easy to access their data from anywhere.

The API provides direct access to Maps Engine for reading and editing spatial data hosted in the cloud. With the API, organizations can develop on any platform - web, Android, iOS and server-to-server - and build applications like store locators, crowdsourced maps or crisis-response maps. For example, FedEx.com uses the API to query its more than 50,000 retail locations and IRIS creates applications for utilities to track underground pipelines.

Google Maps Engine is changing the way enterprises create and use maps - replacing complex GIS technologies with accurate and comprehensive Google Maps-based tools. Contact sales if you are interested in Google Maps Engine or learn more about today’s newly launched API.

Posted by Jim Sylvester, Travis County Sheriff’s Office

Editor's note: Today’s guest blogger is Jim Sylvester, Deputy Chief, Travis County Sheriff’s Office. When the Travis County Sheriff’s Office needed to track officer's positions and dispatch additional aid, they turned to Google Maps and Google Maps Coordinate. See what other organizations that have gone Google have to say.

I’ve spent 27 years working for the Travis County Sheriff’s Office in Austin, Texas, and I’m a third-generation law enforcement officer. Since I’ve been on the job, the county population has nearly tripled in size from about half a million to approximately 1.3 million citizens today. We consider ourselves a family at the Sheriff’s Office, and my paramount concern is keeping our law enforcement officers safe so they can protect the county’s citizens.

Until recently, we didn’t have technology that could give us the precise location of our deputies, which made it difficult to ensure their safety at all times. For instance, when deputies left their patrol cars to pursue a suspect on foot, we were not able to track their movements in real-time to dispatch additional assistance. For that reason, we decided to try Google Maps Coordinate.



It didn't take long for the team to pick it up: our deputies needed less than 10 minutes of instruction before they were ready to start using the product themselves. We put it to the test during the Formula One U.S. Grand Prix weekend in Austin in November 2012, which drew more than 120,000 attendees. With Google Maps Coordinate running across all our devices, our dispatchers were able to interface and organize the deputies throughout the event in real-time. Our personnel knew the exact locations of all available law enforcement resources in the area at any given moment.

What we saw at the Formula One event has prepared us for the future, and we’re making this a regular part of our toolset to fully maximize officer safety while serving our citizens. We plan to use this product at the Republic of Texas biker rally in Travis County this June, which will draw a huge crowd. We also plan to use it for more special events and also daily to keep deputies safe while they are on bike or foot patrols.

Thanks to Google Maps Coordinate, we feel much more in sync and aware of the situation at hand, and—above all—we have better ways to safeguard our law enforcement officers.

Posted by Christopher Anderson, Director of IT for Schumacher Homes

Editor's note: Our guest blogger is Christopher Anderson, Director of IT for Schumacher Homes, a custom home builder based in Ohio. See what other organizations that have gone Google have to say.

At Schumacher Homes, we design and build houses that fulfill our customers’ dreams. Building a custom home has the potential to feel overwhelming so we strive to make the process as easy as possible and deliver great value, with local teams in 20 stores spanning 14 states.

When customers walk into one of our stores, our systems and staff are ready to guide them through the home building process. Customers can access our web app on in-store kiosks, powered by Chromeboxes, where they browse home designs and options. We used to rely on PCs to run the kiosks but they were costly for what we needed, required in-person management at remote stores, and broke down often by overheating. With Chromeboxes, we get simple, easy-to-use computers that cost 60 - 65% less than our prior PCs, plus we’re saving on upkeep and administration, as we can manage them remotely via the web-based Chrome management console.

Since the kiosks run on our corporate network and are publicly accessible in our stores, we’re extra cautious about security. Chromebox’s verified boot, and OS and browser sandboxing protect us from viruses or spyware that could infect our internal systems. Also, because Chrome auto-updates, we get the latest security patches and save time previously spent manually updating our machines.



Building the home of your dreams should be easy, so we don’t want to add any complication for our customers or our team. With Chromeboxes, we can give our customers an easy, hands-on experience without worrying about security issues. And, on top of it all, we’re saving money. Now, that’s simplicity.

Posted by Jeff McConathy, VP Engineering at Trulia

Editor's note: Our guest blogger is Jeff McConathy, Vice President of Engineering, Consumer Services, at Trulia, a San Francisco-based company that gives home buyers, sellers, owners and renters the inside scoop on properties, places and real estate professionals. See what other organizations that have gone Google have to say.

There is an old saying in real estate: it’s all about location, location, location. With this in mind, it’s natural that maps are key to the success of any real estate business. They’re the first real guidepost that homebuyers look at when searching for a new home. At Trulia, we want our maps to do more. Maps are the canvas that let us tell the story of every property on our site – not just where it is, but what the neighborhood is like, how safe it is, the quality of the schools, how long it takes to commute to work and more. By using the Google Maps API for Business, we’re able to connect bits of data with home listings to give the 31.4 million people who visit Trulia each month a complete picture of a potential new home before they ever step inside it.

Google Maps API is core to Trulia’s user experience. It’s the common interface that lets homebuyers search for and browse through properties, explore neighborhoods, and jumpstart their home buying process. We’ve been working with Google since 2005, after we gave both Google Maps and Microsoft Virtual Earth a trial run. Google Maps proved to be the easiest to customize and had the best functionality. Since then, our partnership has grown seamlessly – Google constantly adds new features to the API and we update our maps weekly.

Google Maps let us visualize data in a context that’s important to homebuyers. Instead of a list of crime statistics, we can create a color-coded heat map where our users can look around the city or town they’re exploring and compare neighborhoods, or even streets that are close to each other. We can present home buyers, sellers, and renters data about schools, public transit, nightlife, environmental and natural disaster risks, property valuations, and sales trends.


Google Maps also lets Trulia run efficiently on all mobile platforms. In addition to our mobile site, we have 14 different apps for homebuyers, agents, renters, mortgage representatives and more, with over 11 million mobile users each month. The Google Maps API ensures that we have full functionality across all of our apps, no matter the platform.

Trulia’s business is built on providing insights to consumers who are looking for the right place to live and then connecting them to a real estate professional. Google Maps adds color and life to that process by giving us a platform to tell a story about a particular neighborhood or property. It gives users clarity and simplicity in what can be an extremely complicated and confusing process, and that’s the absolute most valuable thing we can offer our users.

Posted by Muzammil Esmail, Product Manager, Google Apps

To make it easier for Google Apps administrators to manage their users, services and devices, we recently announced a redesigned Admin console. Two weeks ago, we made the new Admin SDK available to developers who want to build customized tools for organizations that use Google Apps.

Today we're launching the Google Admin app for Android devices. The Admin app makes it easy for admins to use their Android phone or tablet to accomplish the most common tasks—such as quickly adding or suspending users, resetting passwords, managing group memberships, and directly calling or emailing specific users.



This app is designed for admins and requires API access to be enabled. Install the Google Admin app from Google Play. To learn more or contact support, visit the Help Center.

Posted by Peter Shorney, Global IT Operations Manager at Rentokil Initial

Editor's note: Today’s guest blogger is Peter Shorney, Global IT Operations Manager at Rentokil Initial, an international services business based in the UK. The company works across 60 countries and offers services including pest control, hygiene services, workwear laundering and interior and exterior landscaping. See what other organizations that have gone Google have to say.

Whether it's getting rid of pests, cleaning up a crime scene or tending to office plants, Rentokil Initial is a service business whose primary aim is to offer customers the best possible standard. This can only be achieved if teams work closely together, sharing expertise and ideas and communicating constantly.

We used to have 180 email domains and 40 mail systems in place, so finding contact details and responding quickly to colleagues was a challenge. To tackle this, in 2009, we moved 35,000 business users, including our ‘on the road’ service technicians and salespeople onto a single communications platform, Google Apps.

Since switching to Google Apps, we’ve saved millions of pounds (£) on IT maintenance and several hundred thousand pounds by cutting the time spent on administrative tasks through using tools such as Google Docs, Sites and Forms. For senior management, Hangouts have also proved their worth, saving roughly 54 hours of the senior management’s time a week - that’s over 2,000 hours a year.

As well as maximizing productivity, online sharing through Google Apps has meant we can now use the group’s size and combined expertise to our advantage by spreading knowledge and ideas organically across countries and divisions.

Individual teams have fully embraced the opportunity for knowledge sharing, using the group intranet, powered by Google Sites, to post training videos and access technical images. But it’s not all about official documents and meetings: online sharing is helping us to become a more personal, sociable organization, which is important for staff retention and working culture. Colleagues use our intranet to share personal achievements, from sleeping on the streets for a homeless charity to boxing in international championships, giving a true flavor of the diversity within the company.

Employees at all levels are embracing Google Apps to connect with colleagues. For example our UK Managing Director uses Google+ to post updates and pictures of his ‘road trips’ across the UK and his encounters with colleagues, from the CFO to our longest standing pest control technicians, providing new insight into his role in the business. Our 35 graduate trainees also have their own Google Group to share work experiences in the company. The ability to connect directly with our executives and create communities amongst our new employees is radically changing and modernizing the culture of our company.

All in all, we’ve been amazed by the journey which Google Apps has taken us on, connecting our teams no matter where they are and no matter what they’re doing and making a difference in almost every corner of our business. Thanks to Google Apps we see ourselves as better connected, able to offer a better service to customers and more competitive on a global scale.