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Providers of cloud computing services like Google are equipped to protect millions of users' data every day – it's core to how we run our business. Our users enjoy our economies of scale at minimal expense. We also employ some of the world's best security experts to help to make sure that your data stays safe.


On October 1, join us for a live webcast with some of our top security experts who are on the front lines of fighting spam, malware, and phishing for Google Apps users, designing identity management systems for hosted web apps, and monitoring the Google network for potential threats. Register for this live webcast, “How Google Tackles IT Security – and What You Can Learn From It,” to learn about security in the cloud and get your questions answered by members of Google's Security team. Participants include:

Eran Feigenbaum – As the Director of Security for Google Apps, Eran Feigenbaum defines and implements security strategy for Google's suite of solutions for enterprises. Prior to joining Google in 2007, Eran was the US Chief Information Security Officer for PricewaterhouseCoopers.

John Flynn – John “Four” Flynn has an extensive background in network monitoring, intrusion detection, and incident response. John currently leads Google's Security Monitoring program and is a founder of Google's Security Metrics group.

Bradley Taylor – Gmail's “Spam Czar,” Brad Taylor leads Gmail's technical anti-spam, anti-abuse, and email delivery engineering efforts. Brad has played a key role in the development of Gmail's spam filter since Gmail launched in April, 2004.

Eric Sachs – Eric Sachs has over 15 years of experience with user identity and security for hosted web applications. During his years at Google, he has worked as a Product Manager for many services including Google Accounts, Google Apps, orkut, Google Health, Google Security, and Internal Systems.

While circumstances may vary, most IT departments face similar security challenges. Find out more from the people who confront these issues every day here at Google.

Join us for our live webcast to learn about the people, best practices, and technologies that we have in place to minimize security threats.

How Google Tackles IT Security – and What You Can Learn From It
Thursday, October 1, 2009
11:00 a.m. PDT / 2:00 p.m. EDT / 6:00 p.m. GMT

We hope to see you there.

Posted by Serena Satyasai, Google Apps team

Find customer stories and product information on our resource sites for current users of Microsoft Exchange and Lotus Notes/Domino.
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Last week, I attended the Mid-sized Enterprise Summit West in Los Angeles. I enjoyed the opportunity to hear from industry leaders and thinkers and connect with CIOs and senior IT leaders from a wide variety of companies and industries. The hot topic of the conference? Cloud computing and how it can drive innovation.

Several speakers touched upon using the latest Internet technologies to accelerate business results. Geoffrey Moore presented on the importance of businesses focusing on their core competencies as a way of driving innovation and amplifying their competitive advantage. Andrew McAfee, who teaches at Harvard Business School and coined the phrase "Enterprise 2.0," explained how the collaborative opportunities offered by tools such as wikis and user-rated intranet search results can reinvigorate employee engagement and accelerate innovation.

It was heartening to hear these ideas because this is very much how we do things at Google and what we hear from our leading-edge customers. For example, it's very common practice for our global, cross-functional teams to use Google Sites (an easy way to create and publish web pages) to manage product launches (just recently, JohnsonDiversey talked about how Google Sites powers a global leadership council, an HR talent review process, and many other things).

Finally, in our breakout sessions we showcased how businesses have utilized the wide range of tools that Google offers for business – for example, Hamilton Beach, which has been able to free up IT resources and focus on its core business.

Finally, we took the pulse of the conference by surveying attendees on their attitude toward Software as a Service (SaaS) or, as it's also known, cloud computing. Our survey reached about 70% of the conference attendees, and it's interesting to note that 46% reported either "actively embracing the cloud" or having "implemented one or two apps." That said, another 40% described themselves as "curious but hesitant," so it was great for us to engage with audiences who still have questions about how Google Apps can work for their business.


We were also grateful that conference participants voted us "Best Midmarket Solution – Services" the second time in a row. Thanks, MES, for another great event! We hope to see everyone in the spring.

Posted by Mike Lee, Google Apps team

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Everyone benefits from cloud computing, though few stand to benefit more than government. The cloud helps agencies at all levels increase productivity, cut costs, keep pace with technology innovation, and become more open and transparent with their citizens.

That's why we were pleased to join other industry leaders today at NASA's Ames Research Center to hear Vivek Kundra, the CIO of the US Federal Government, announce the launch of Apps.gov. Apps.gov is an online storefront that makes it easy for federal agencies to browse and purchase cloud-based IT services from a variety of service providers, including Google. The cloud is coming of age, and we applaud the Obama Administration's efforts to ensure our government realizes its many advantages.

We also want to do our part to make it easier for government to transition to cloud computing. We recognize that government agencies have unique regulatory and compliance requirements for IT systems, and cloud computing is no exception. So we've invested a lot of time in understanding government's needs and how they relate to cloud computing. To help meet those requirements we're taking two important steps:
  • FISMA certification for Google Apps. In July, we announced our intent to secure certification for Google Apps to demonstrate compliance with the Federal Information Security Management Act (FISMA), the law defining security requirements that must be met by all US Federal government information systems. Our FISMA process is nearing completion. We will submit a Certification and Accreditation (C&A) package to the U.S. Government before the end of this year. Upon review and approval of the Google Apps C&A package, agencies will be able to deploy Google Apps knowing that it is authorized to operate under FISMA.
  • Dedicated Google cloud for government customers in the US. Today, we're excited to announce our intent to create a government cloud, which we expect to become operational in 2010. Offering the same services and features as our existing commercial cloud (such as Google Apps), this dedicated environment within existing Google facilities in the US will serve the unique needs of US federal, state, and local governments. It is similar to a "Community Cloud" as defined by the National Institute for Science and Technology. The government cloud will allow Google to manage and meet additional government policy requirements beyond FISMA.
We look forward to working with governments across the country on these exciting initiatives in the months ahead.

Posted by Matthew Glotzbach, Director, Product Management, Google Enterprise
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Robert H.A. Moore recognized that he couldn't go it alone. As a student drafting proposals for the University of Southern California Undergraduate Student Government (USG), Moore realized that, even at the undergraduate level, collaboration was essential for politics and content. So Moore turned to multiple Google applications to help manage proposals, reports and projects developed with the input of more than 70 individuals in the USG offices. Moore, like other USC students, has used Google Apps Education Edition to communicate and collaborate with other students and faculty since USC launched Google Apps in late 2007.

USC isn't the only Los Angeles-area school that's using Google Apps. Today we'd also like to hail Pepperdine University, and Loyola Marymount University (LMU), which – in addition to USC – are all offering Google Apps for Education to students. While we see schools adopting Apps worldwide, this trend demonstrates LA schools are at the head of the class in regard to making the most of the benefits of cloud computing.

Universities choose Google Apps for a variety of reasons. Pepperdine University Chief Information Officer Dr. Timothy Chester echoes the importance of leveraging Google scale to run Pepperdine's communication and collaboration through Google Apps. "Google Apps allows us to tap into economies of scale that we simply can't create on our own," Chester notes. "Furthermore, it aligns our capabilities with the stream of innovation in the cloud." When Pepperdine's 10,000+ students arrive back at school this fall, they'll be able to use Google Apps with each other and with faculty and staff – just as Robert has been doing at USC.

In addition, when schools switch to Apps, Google takes care of all the hardware and security maintenance, so IT departments can focus on more interesting projects rather than fighting fires.

While universities and other schools represent some of the largest organizations using cloud computing suites like Google Apps Education, businesses and government agencies at all levels are moving cloud-ward as well. Large businesses including Genentech, Motorola, Fairchild Semiconductor, and Valeo are all in the cloud. The City of Washington DC rolled out Google Apps to 38,000 city employees last year and the Obama administration encouraged cloud computing in the FY2010 budget report as innovative technology that also helps save money.


Pepperdine, LMU, and USC are some of the pillars of higher education in Los Angeles and it's exciting to see them adopting cloud computing. It's great for Southern California, and is also a microcosm of the rest of the education world. The next generation of professionals is learning not only in the classroom, but in the cloud as well.

Posted by Miriam Schneider, Google Apps Education Team

Get timely updates on new features in Google Apps by subscribing to our RSS feed or email alerts.

Updated 07/27/2009 to more accurately represent university partnerships.


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I was among a team of Googlers who recently attended the Mid-sized Enterprise Summit in Miami, Florida. We enjoyed the sunshine, industry speakers, and above all the chance to talk with CIOs and IT leads from companies across a range of industries. Given the economy, the cost savings available through Google Apps gained a lot of interest.

But we probably got the most "oohs" and "aahs" when we demoed our collaboration apps (Google Docs, including data processing and spreadsheets, Google Sites, for easy web publishing, and Google Video, for secure video sharing). We're always satisfied when we see "the light go on" as newcomers to these products realize what they enable that just isn't available with traditional desktop apps.

Geoffrey Moore set the context for the conference, and indeed, for our message with Google Apps. The well-known author of Crossing the Chasm discussed how the internet has changed the way we can do business. He encouraged audience members to rethink work that doesn't provide any strategic business differentiation for companies – email administration, software upgrade management, things like that. Instead, he emphasized that IT's unique opportunity to help their companies fuel innovation and gain productivity by "investing in the core business to amplify differentiation." According to Moore, this differentiation, and the innovation it enables, is a key lever for doing well during a downtown.

In one of our breakout sessions, we shared one example of how a business might invest in its core by showing resource site built by Home Care Assistance (HCA), an internationally-franchised provider of in-home caregivers. Using Google Sites, HCA created a series of pages that help new franchisees come on board with the information they need to become effective representatives of the HCA brand and philosophy.

HCA's online resource center consolidates knowledge
and spreads best practices.

Instead of spending time getting new offices set up on standalone technology – servers, local IT teams, things like that – HCA corporate has leveraged the power of cloud computing, using Google Apps, to focus its effort on sharing business strategies, techniques for recruiting and screening of caregivers, and refining leading-edge online marketing techniques. Home Care Assistance has not only consolidated its knowledge into this secure intranet but also provided the means for its field offices to share best practices with eachother – blogging about how best to optimize an AdWords budget, for example. This type of collaboration would be resource-intensive, or maybe even impossible, with a static-intranet model where IT would push information out to end users. Home Care Assistance hasaccelerated productivity with this approach and has also fostered wider collaboration amongst its field offices. Using Google Apps, Home Care Assistance has grown 15-fold in less than four years, and has recently expanded into Canada (giving the firm even more ways to integrate Google products!).

HCA makes it easy for people to find office locations
by listing them in a Google Docs spreadsheet and inserting a
Google Maps Gadget into a Google Site.

In another session, we asked people to go hands-on to demonstrate the easy productivity available with Google Apps. Using the forms that are built in to Google Spreadsheets, we captured input from the audience in a survey covering things like the how they communicate with users, responses to presentations, and input on topics and content. This let us show easy, visual summaries of information, displaying answers in charts available to audience members as easily as opening up a browser.


Mid-sized Enterprise Summit attendees filled out a form and saw
how the data filled a spreadsheet and displayed in a graph

We had a great time meeting with customers and understanding how Google Apps can help mid-sized businesses achieve their objectives. We were also grateful to conference participants for voting us the "Best Mid-Market Solution" in Services. The event organizers did a great job and we look forward to seeing you in the fall at the west coast version of the Summit.

Posted by Ben Salzman, Enterprise Sales Team


Get timely updates on new features in Google Apps by subscribing to our RSS feed or email alerts.


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The Google I/O Developer Conference is coming up in just four weeks, on May 27 – 28, 2009 in San Francisco, California, so we thought now would be a good time to give you a sneak preview into some of the exciting Enterprise sessions we have planned.

Growing a SaaS-based services business reselling Google Apps
presented by Jeff Ragusa

Traditional value-added resellers are looking for ways to adapt their business for the world of cloud computing and the new Google Apps Authorized Reseller program provides the perfect framework for moving a services business in this direction. This session will focus on revenue opportunities for partners in this area ranging from assisting with SaaS product selection, to guidance on best practices, to custom application development, deployment & integration work, and managed services. Learn how Google's reseller program can enable service providers to take advantage of these opportunities through marketing, sales and technical tools and resources. See Jeff's video invitation to his session here.

Extending the Google Search Appliance to Crawl Valuable Data Behind the Firewell
presented by Nitin Mangtani

The Google Search Appliance is an on-premise hardware and software solution that brings Google search into the enterprise, so users can find content quickly and securely. In this session, learn how partners today are plugging enterprise data sources into the GSA through Connectors and displaying results using OneBox. See Nitin's video invitation to his session here.

OpenSocial in the Enterprise
presented by Chris Schalk, Mark Wentzel, Dave Carroll, Rich Manalang, and Tugdual Grall

With OpenSocial's proven global success in traditional social applications, the enterprise software community has begun to realize its potential and build innovative solutions that cater to the enterprise. Join us for a session centered on how the enterprise software development community is successfully bringing social concepts and technology into the enterprise. Key enterprise players will present and demonstrate how they've successfully used OpenSocial software to build new social solutions.

One last thing to remember: even though Google I/O will be primarily geared around breakout sessions, there will be a ton of other interesting stuff going on, including the Developer Sandbox, Fireside Chats, Tech Talks and After Hours Playground. Click here to register.

Posted by Chris Kelly, Google Apps Partners team
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Recently, McKinsey & Company published a study on cloud computing as part of a symposium for The Uptime Institute, an organization dedicated to supporting the enterprise data center industry. We share McKinsey's interest in helping the IT industry better understand cloud computing, so we'd like to join the conversation Appirio and others have started about the role of cloud computing for large enterprises.

There's quite a bit of talk these days about corporations building a "private cloud" with concepts like virtualization, and there can be significant benefits to this approach. But those advantages are amplified greatly when customers use applications in the scalable datacenters provided by companies like Google, Amazon, Salesforce.com and soon, Microsoft. In this model, customers can leverage hardware infrastructure, distributed software infrastructure, and applications that are built for the cloud, and let us run it for them. This offers them much lower cost applications, and removes the IT maintenance burden that can cripple many organizations today. It also allows customers to deliver innovation to their end users much more rapidly.

We thought we'd provide some insight into what we mean when we say cloud computing, and how its advantages in cost and innovation continue to attract hundreds of thousands of companies of all sizes -- from 2nd Wind Exercise Equipment to Genentech. We created our cloud by building an optimized system from the ground up: starting with low-cost hardware, adding reliable software infrastructure that scales, offering innovative applications, and working every day to improve the whole system. While the McKinsey study only considered the hardware cost savings of the cloud, there is tremendous customer benefit in all of these areas.

Hardware infrastructure
 It starts with components. We serve tens of millions of users, so we've had to build infrastructure that scales and can run extremely efficiently to support that load. Consider three areas of data center design: server design, energy efficiency, and scale of operations.

In the virtualization approach of private data centers, a company takes a server and subdivides it into many servers to increase efficiency. We do the opposite by taking a large set of low cost commodity systems and tying them together into one large supercomputer. We strip down our servers to the bare essentials, so that we're not paying for components that we don't need. For example, we produce servers without video graphics chips that aren't needed in this environment.

Additionally, enterprise hardware components are designed to be very reliable, but they can never be 100% reliable, so enterprises spend a lot of time and money on maintenance. In contrast, we expect the hardware to fail, and design for reliability in the software such that, when the hardware does fail, customers are just shifted to another server. This allows us to further lower the cost of our servers by using commodity parts and on-board storage. We also design the systems for easy repair such that, if a part fails, we can quickly bring the server back into service.

Traditionally, companies have focused on using large, highly reliable hardware to run databases and large backend systems, but there is a significant cost impact to that strategy. For example, a 4 CPU quad-core system with 600 GB of high end SCSI storage and 16GB of memory is 8 times more expensive than a system 1/4 its size with less expensive SATA storage. This is because the price of the components increase exponentially as the hardware gets larger and more reliable. By building the reliability into the software, we're able to use a much lower cost hardware platform but still maintain the same reliability to customers.

Beyond server design, we do everything possible to make our servers and data centers as efficient as possible from an energy and cooling perspective. Consider how we designed our data centers for energy efficiency. Power Usage Effectiveness (PUE) is an industry-standard metric for measuring the efficiency of a data center. We recently shared that the average PUE for our data centers is now better than the state-of-the-art 2011 data center PUE prediction by the EPA. In other words, we beat the EPA's best case estimates three years early, and we achieved this result without the use of exotic infrastructure solutions thought necessary in the EPA report. And we're doing that at every level of the stack: from server utilization to networking.

Finally, we operate at scale, and that drives economies of scale. Just by managing thousands of servers together and making them homogeneous, we're able to cut down on our administrative costs dramatically and pool resources of many types. This benefits end users by enabling us to offer low prices.

But, most importantly for our customers, we manage this entire infrastructure such that they don't have to. According to Gartner, a typical IT department spends 80% of their budget keeping the lights on, and this hampers their ability to drive change and growth in their business. The reality is that most businesses don't gain a competitive advantage from maintaining their own data centers. We take on that burden and make it our core business so that our customers don't have to.

Software Infrastructure
While most discussions of cloud computing and data center design take place at the hardware level, we offer a set of scalable services that customers would otherwise have to maintain themselves in a virtualization model. For example, if a company wanted to implement a typical three tier system in the cloud using virtualization, they would have to build, install, and maintain software to run the database, app server, and web server. This would require them to spend time and money to acquire the licenses, maintain system uptime, and implement patches.

In contrast, with a service like Google App Engine, customers get access to the same scalable application server and database that Google uses for its own applications. This means customers don't have to worry about purchasing, installing, maintaining, and scaling their own databases and app servers. All a customer has to do is deploy code, and we take care of the rest. You only pay for what you need, and, with App Engine's free quota, you often don't pay anything at all.

A great example of software infrastructure that scales is the recent online town hall meeting held by President Obama. The White House was able to instantly scale its database to support more than 100,000 questions and in excess of 3.5 million votes, without worrying about usage spikes that typically would be tough to manage. Because of the cloud, there was no need to provision extra servers to handle the increased demand or forecast demand ahead of time.

Applications
Beyond the underlying hardware and software design, what attracts many customers to the cloud is application outsourcing.

There is limited value to running an Exchange Server in a virtual machine in the cloud. That server was never designed for the cloud, so you don't get additional scale. You'd also need to continue to maintain and monitor the mail server yourself, so the labor savings are marginal. But with cloud-based applications like Gmail, we take care of all of the hassle for you. We keep the application up and running, and have designed it to scale easily. All of this provides an application that is roughly less than 1/3 the cost of a privately hosted mail system, has 100x the typical storage, and innovates much faster.

Innovation
While the cost advantages of cloud computing can be great, there's another advantage that in many ways is more important: the rapid pace of innovation. IT systems are typically slow to evolve. In the virtualization model, businesses still need to run packaged software and endure the associated burden. They only receive major feature enhancements every 2-3 years, and in the meantime they have to endure the monthly patch cycle and painful system-wide upgrades. In our model, we can deliver innovation quickly without IT admins needing to manage upgrades themselves. For example, with Google Apps, we delivered more than 60 new features over the last year with only optional admin intervention.

 The era of delayed gratification is over – the Internet allows innovations to be delivered as a constant flow that incorporates user needs, offers faster cycles for IT, and enables integration with systems that were not previously possible. This makes major upgrades a thing of the past, and gives the customer greater and greater value for their money.

As companies weigh private data centers vs. scalable clouds, they should ask a simple question: can I find the same economics, ease of maintenance, and pace of innovation that is inherent in the cloud?

Posted by Rajen Sheth, Senior Product Manager, Google Apps
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